This article published by Tech3 and translated by us follows the first part concerning the logistics organization.
Insight – Part 2: Office organization
When the MotoGP riders line up on the grid, everyone is suspended waiting for the moment when the red lights go out. Immediately, the prototypes, which have around 250 horsepower, leap and reach phenomenal speeds while taking gravity-defying angles. However, what needs to be done to allow a professional MotoGP team to participate in the races? Large amounts of duties are carried out away from the public eye to ensure that Team Monster Yamaha Tech3 and Team Tech3 Racing Moto2 can compete successfully.
In part two of 'Insight', the team's office organization and assistant will be illuminated to illustrate the essential work that is being undertaken. Laurence Cottin plays this role for Tech3 and is based at the headquarters in Provence, in the south of France, where his experience has benefited the team for many seasons. Even though racing stops in November, the assistant's job requires non-stop work throughout the year and meticulous attention to detail.
The operation of the Tech3 team is a professional business and the team assistant works in the shadows, acting like a puppeteer, carrying out this important work to keep everything running smoothly, which includes financial management, secretarial, administrative and contractual tasks.
A first requirement for the assistant is to supervise the financial operations of all activities using invoices. Every invoice, from and for the company, must be verified, prepared and paid in full, and an invoice management system is used to pay team salaries and all other recurring payments. In addition, administrative tasks that must be performed include: establishing contracts for new members, verifying credit cards, insuring premises and vehicles, processing mail, monitoring operating costs of the head office as well as all legal obligations. In addition, the assistant carries out secretarial tasks and constitutes an intermediate contact between external parties and Tech3. This involves handling emails and phone calls for communications with suppliers, media, insurance companies, the accountant, and ordering supplies for the office or workshop. The Team Assistant also assists the Team Owner with managing plane tickets, meetings, and any other necessary tasks.
Team clothing and accommodation during races must also be coordinated by the assistant for the approximately 40 team members. At least 1 items of clothing are distributed, while hotels, flights and rental cars must be arranged in conjunction with a travel agency.
The role of the team assistant is essential for the proper functioning of the team and Ms. Cottin's expertise allows Team Monster Yamaha Tech3 and Team Tech3 Racing Moto2 to operate successfully, with all members fully capable. to fully carry out their work, and therefore allow the drivers to fight for the best results on the track.
